Job Description

A financial services firm in Miami, FL is seeking a Facilities/Space Planner to support the planning, coordination, and execution of corporate events, meetings, conferences, and special events.


About the Opportunity:

• Schedule: Monday to Friday
• Hours: Standard business
• Setting: On-site

• Support the planning, coordination, and execution of corporate events, meetings, conferences, and special events
• Provide logistical support for venues, catering, transportation, accommodations, audiovisual needs, and event materials
• Coordinate with vendors and suppliers to request quotes, confirm details, track deliverables, and maintain vendor information
• Maintain event timelines, checklists, calendars, guest lists, attendee information, and other planning documents
• Assist with attendee management, event materials, budget documentation, on-site support, and post-event follow-up

• Minimum 3 years of experience in event support, event coordination, hospitality, marketing, administrative support, or a related field
• Bilingual fluency in English and Spanish, written and verbal
• Strong organizational and time-management skills with excellent attention to detail
• Ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment
• Strong written and verbal communication skills in English and Spanish
• Professional, service-oriented demeanor with the ability to work collaboratively and independently
• Proficiency with Adobe and Microsoft Office applications, including Outlook, Excel, PowerPoint, SurveyMonkey, and Teams

• Experience using AI-powered tools to support productivity, research, and event-related tasks
• Positive, personable interpersonal style and the ability to build strong working relationships

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